Long Term Exchange Program (LTEP) Application

Before you begin, please check your birth date!
Students must be no younger than 15 or older than 18.5 years on August 1 of the year they will depart.
Students typically depart in August for their year abroad.

  • For the 2021-2022 exchange year (check against August 1, 2021)
  • For the 2022-2023 exchange year (check against August 1, 2022)

Applications for the 2020-2021 exchange year are closed.

Applications for the 2021-2022 exchange year are OPEN and completed applications are due no later than September 30, 2020.
Remember that you need to be sponsored by a local Rotary Club.

District interviews will be held in November 2020.

Please use this link to start the application process.

When the online portion is completed/submitted by the student, the system will send the student an e-mail:

There will be a link to a form to start the school reference request.  The student enters contact information for a teacher or school administrator of their choice and the system sends an e-mail to that person with instructions on how to complete the school reference.
This is all done on line and seamlessly through the system.

There will also be links/attachments/requests for additional documents and documents that require signatures.
Signatures all need to be in BLUE ink.
The following documents will compose the second half of the application:

1.      Medical Form
2.      Dental Form
3.      ***Rules and Conditions of Exchange
4.      ***ADDENDUM to Rules and Conditions of Exchange
5.      ***Guarantee Form
6.      Consent Form
7.      Official School Transcript
8.      Passport or Birth Certificate
9.     ***Financial Agreement  (with$400 non-refundable application fee paid via check by the family)
10.     Host Family Referral Form

The student will need to meet with their sponsoring Rotary Club to get signatures on the forms marked with (***).

As the documents are completed and signed, they are uploaded to the database system via a WebForm link created specifically for each student (also provided in the e-mail).

Note: the financial agreement and application fee must be submitted via hard copy as we don’t have an option for an online payment.

If you have questions, please contact our Outbound Coordinator, Bob Jehn
D5160YEXOutbound@gmail.com, (C) 707-480-8740